AI scribe for Virginia marriage and family therapists (LMFT)
Facts checked on 17 October 2026.
MentalNote is an AI scribe for Licensed Marriage and Family Therapists (LMFTs) and Residents in Marriage and Family Therapy in Virginia: record the session in your browser, pick DAP, BIRP, GIRP, SOAP, Progress, Intake or Treatment Plan, and get a draft to review and sign, on a free plan or Premium at $99 a month, with a BAA on every plan. Residents in Marriage and Family Therapy can use it with their supervisor's usual review and sign-off.
Virginia marriage and family therapists see couples, families and individuals in Northern Virginia, Richmond and Hampton Roads practices, community services boards and telehealth practices that reach the Shenandoah Valley. MentalNote records the session in your browser (with everyone's consent) and drafts the note between sessions. You review it, edit it and copy it into your EHR.
5 free scribe sessions a month. No credit card. BAA on every plan.
The short answer
- Record the session in your browser, in the room or on a telehealth call in a browser tab, and get a draft note when the session ends.
- Pick the format you chart in: DAP, BIRP, GIRP, SOAP, PIRP, Progress, Intake / Biopsychosocial or Treatment Plan, or your own structure with custom instructions.
- It is told not to fill gaps. The app instructs the AI to write "Not documented in session" for anything the session did not cover, and not to add a denial, a diagnosis or a risk rating you did not state. Check every draft.
- Start free: 5 scribe sessions a month, no time limit, no credit card. Premium is $99 a month or $990 a year.
- MentalNote is HIPAA-compliant, with a BAA included on every plan, the free plan too. Many AI scribes offer only a time-limited trial.
Who it is for
Solo clinicians and small practices that want to sign up today, pay a published price and start without a sales call or an IT project. Premium is for solo clinicians. Practices can apply for the Practice Pilot.
Built for LMFTs and residents in Virginia
- LMFTs and residents: Virginia marriage and family therapists are licensed by the Board of Counseling in the Department of Health Professions. Residents in Marriage and Family Therapy hold a temporary resident license while they complete supervised hours, and drafts can go through their supervisor's review as usual.
- Couples and family sessions: one speaker-labeled transcript and one draft per recording. Labels are generic, so confirm who is who before you sign.
- GIRP for relational goals: Goals, Intervention, Response and Plan drafts, or DAP for compact notes.
- Your own structure: save one custom format (up to 500 characters) to match a community services board template. It controls structure only.
Note formats you can generate
| Format | Sections | Good for |
|---|---|---|
| DAP | Data, Assessment, Plan | Fast, compact progress notes |
| BIRP | Behavior, Intervention, Response, Plan | Showing what you did and how the client responded |
| GIRP | Goals, Intervention, Response, Plan | Tying each session to treatment plan goals |
| SOAP | Subjective, Objective, Assessment, Plan | Insurance-friendly notes and scores such as the PHQ-9 |
| PIRP | Problem, Intervention, Response, Plan | Problem-focused sessions |
| Progress note | Session overview, client report, interventions, response, risk and safety, plan | A fuller narrative note |
| Intake / Biopsychosocial | History, mental status observations, risk and safety, impressions, plan | First sessions and assessments |
Also available: SIRP, PIE and Treatment Plan, plus custom instructions for your own structure. Format guides for LMFTs and residents: GIRP notes for LMFTs, DAP notes for LMFTs, BIRP notes for LMFTs, progress notes for LMFTs, and the Virginia mental health documentation overview.
What a DAP draft looks like
A human-written, shortened illustration based on a fictional session (no real client). It is not verbatim app output, and your drafts will vary with what is said.
Fictional example: Session 2, a couple stuck in a pursue and withdraw cycle (DAP)
Data
Couple reports that one partner follows the other from room to room during arguments and the other goes silent. They noticed the pattern once this week and paused. One partner said: "When we named it, it felt less personal."
Clinician mapped the cycle with the couple and introduced a time-out with a set return time.
Assessment
Relational conflict follows a pursue and withdraw pattern, with early awareness of the cycle.
Plan
Continue weekly couples sessions. Couple to use the time-out once with a set return time. Next session: review how it went.
Risk content is not in this draft because it was not discussed in this fictional session. MentalNote is instructed never to write "denies SI" for a question you did not ask.
Documentation notes for Virginia marriage and family therapists
Virginia LMFTs and residents document under the Board of Counseling regulations (18VAC115-50), plus any community services board, Medicaid or payer rules where they work. No single note format is required.
- Consent to record: Whatever Virginia's recording law allows, the AAMFT Code of Ethics expects written consent from clients before a session is recorded. In a couples or family session, get consent from everyone in the room. MentalNote asks you to confirm consent before every recording.
- Supervision: Residents keep the review and sign-off process their supervisor sets. The AI draft does not change who is responsible for the note.
- Record keeping: Keep the reviewed note in your EHR and follow the Board of Counseling's rules, and any payer or employer rules, on how long records are kept. MentalNote is a drafting tool, not your record system.
- Telehealth: record a video call that runs in a browser tab. No bot joins the call. Most boards look at where the client is located during the session, so check your license covers that state.
What it will not do
These are instructions the app gives the AI for every therapy note. They are meant to reduce errors, but they are not a guarantee. Review every line.
| What can go wrong | What MentalNote instructs the AI to do |
|---|---|
| A risk statement that was never asked ("denies SI") | Include risk and safety content only if it was explicitly discussed, and never write that the client denied something the session did not ask about. |
| A diagnosis the AI guessed | Give no diagnosis, diagnostic impression or code unless you stated it in the session. |
| An intervention you did not use | Use only what the session contains: no invented interventions, scores, dates or homework. |
| A gap filled with typical content | Write "Not documented in session" for anything the session did not cover. |
How it works
- Confirm you have your client's consent. The web app asks you to confirm it before every recording.
- Record in the browser, in the room or on a telehealth call in another tab.
- When the session ends, choose a format and get the draft, with the speaker-labeled transcript beside it.
- Review and edit every line, then copy or export it into your EHR.
Prefer Microsoft Word? The optional Word add-in drafts a therapy note from a short typed summary, with no recording.
What it costs
| Plan | Price | What you get |
|---|---|---|
| Free | $0, no time limit | 5 web-app scribe sessions a month. No credit card. |
| Premium | $99 a month, or $990 a year ($82.50 a month) | Unlimited note generation, browser app and Word add-in. |
| Practice Pilot | Apply | A guided evaluation for practices. |
No sales call needed: sign up and choose a plan yourself. MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept the BAA in the app before your first session.
Frequently asked questions
Is there a free AI scribe for Virginia LMFTs and MFT residents?
Yes. MentalNote's free plan includes 5 scribe sessions a month, with no time limit and no credit card. The BAA covers the free plan too. Premium is $99 a month or $990 a year.
Can I record a couples or family session?
Yes, with everyone's consent. You get one speaker-labeled transcript and one draft per recording. Speaker labels are generic, so confirm who is who before you sign.
Can Residents in Marriage and Family Therapy use MentalNote?
Yes. Residents can draft notes with MentalNote and follow their supervisor's usual review and sign-off. You stay responsible for every note you sign.
Will it add a diagnosis I did not give?
The app instructs the AI to give no diagnosis, diagnostic impression or code unless you stated it in the session. Review every draft before you sign it.
Is MentalNote HIPAA compliant?
MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept it in the app before your first session.
Does it connect to my EHR?
Not directly. Copy or export the reviewed note into your EHR or practice management system.
Write tonight's notes in minutes
Start free: 5 scribe sessions a month, no credit card, BAA included.
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A clinician must review every AI draft. MentalNote does not give medical advice or make diagnoses. Spotted something out of date? Email support@mentalnote.ai and we will fix it.