AI scribe for Virginia counselors (LPC)
Facts checked on 17 October 2026.
MentalNote is an AI scribe for Licensed Professional Counselors (LPCs) in Virginia: record the session in your browser, pick DAP, BIRP, GIRP, SOAP, Progress, Intake or Treatment Plan, and get a draft to review and sign, on a free plan or Premium at $99 a month, with a BAA on every plan. Residents in Counseling can use it with their supervisor's usual review and sign-off.
Virginia LPCs work in community services boards, group practices, military-adjacent clinics and private offices, and treatment plans and progress notes all have to stay current. MentalNote listens to the session (with your client's consent) and drafts the document you pick. You review it, edit it and paste it into your EHR.
5 free scribe sessions a month. No credit card. BAA on every plan.
The short answer
- Record the session in your browser, in the room or on a telehealth call in a browser tab, and get a draft note when the session ends.
- Pick the format you chart in: DAP, BIRP, GIRP, SOAP, PIRP, Progress, Intake / Biopsychosocial or Treatment Plan, or your own structure with custom instructions.
- It is told not to fill gaps. The app instructs the AI to write "Not documented in session" for anything the session did not cover, and not to add a denial, a diagnosis or a risk rating you did not state. Check every draft.
- Start free: 5 scribe sessions a month, no time limit, no credit card. Premium is $99 a month or $990 a year.
- MentalNote is HIPAA-compliant, with a BAA included on every plan, the free plan too. Many AI scribes offer only a time-limited trial.
Who it is for
Solo clinicians and small practices that want to sign up today, pay a published price and start without a sales call or an IT project. Premium is for solo clinicians. Practices can apply for the Practice Pilot.
Built for LPCs in Virginia
- LPCs and Residents in Counseling: Virginia counselors are licensed by the Virginia Board of Counseling, part of the Department of Health Professions. Residents can draft notes and follow their supervisor's review.
- Treatment plans from the session: record a planning session and get a draft with problems, goals, measurable objectives and interventions, built only from what was discussed.
- Goal-linked progress notes: GIRP and DAP drafts that point back to the plan.
- Speaker labels: a speaker-labeled transcript sits beside the draft, so you can check a quote before you sign.
- Your own structure: save one custom format, up to 500 characters, for a CSB or agency template.
Note formats you can generate
| Format | Sections | Good for |
|---|---|---|
| DAP | Data, Assessment, Plan | Fast, compact progress notes |
| BIRP | Behavior, Intervention, Response, Plan | Showing what you did and how the client responded |
| GIRP | Goals, Intervention, Response, Plan | Tying each session to treatment plan goals |
| SOAP | Subjective, Objective, Assessment, Plan | Insurance-friendly notes and scores such as the PHQ-9 |
| PIRP | Problem, Intervention, Response, Plan | Problem-focused sessions |
| Progress note | Session overview, client report, interventions, response, risk and safety, plan | A fuller narrative note |
| Intake / Biopsychosocial | History, mental status observations, risk and safety, impressions, plan | First sessions and assessments |
Also available: SIRP, PIE and Treatment Plan, plus custom instructions for your own structure. Format guides for LPCs: DAP notes for LPCs, GIRP notes for LPCs, BIRP notes for LPCs, progress notes for LPCs, and the Virginia mental health documentation overview.
What a treatment plan draft looks like
A human-written, shortened illustration based on a fictional session (no real client). It is not verbatim app output, and your drafts will vary with what is said.
Fictional example: Session 2, treatment planning for worry and avoidance
Presenting concerns
Client describes daily worry about her health and her children's safety, and has stopped driving on the interstate. Wants to be able to drive to her sister's house, about an hour away.
Goal 1
Reduce worry so it no longer stops the client from doing planned activities.
Objectives
Client will practice worry scheduling 5 days a week for the next 4 weeks.
Client will complete the first four steps of a driving exposure plan within 8 weeks.
Interventions
CBT for worry, including cognitive restructuring and worry scheduling. Graded exposure for driving.
Plan
Weekly sessions. Review progress on the objectives at session 8.
Risk content is not in this draft because it was not discussed in this fictional session. MentalNote is instructed never to write "denies SI" for a question you did not ask.
Documentation notes for Virginia LPCs
Virginia LPCs document under the Board of Counseling's regulations, plus any community services board, Medicaid or payer rules where they work. The board does not require one note format, but it expects records to be accurate and kept securely.
- Consent to record: Whatever Virginia's recording law allows, the ACA Code of Ethics expects counselors to get a client's permission before recording a session. MentalNote asks you to confirm consent before every recording.
- Supervision: Residents in Counseling keep the review and sign-off process their supervisor sets. The AI draft does not change who is responsible for the note.
- Record keeping: Keep the reviewed note in your EHR and follow the Virginia Board of Counseling's rules, and any payer or employer rules, on how long records are kept. MentalNote is a drafting tool, not your record system.
- Telehealth: record a video call that runs in a browser tab. No bot joins the call. Most boards look at where the client is located during the session, so check your license covers that state.
What it will not do
These are instructions the app gives the AI for every therapy note. They are meant to reduce errors, but they are not a guarantee. Review every line.
| What can go wrong | What MentalNote instructs the AI to do |
|---|---|
| A risk statement that was never asked ("denies SI") | Include risk and safety content only if it was explicitly discussed, and never write that the client denied something the session did not ask about. |
| A diagnosis the AI guessed | Give no diagnosis, diagnostic impression or code unless you stated it in the session. |
| An intervention you did not use | Use only what the session contains: no invented interventions, scores, dates or homework. |
| A gap filled with typical content | Write "Not documented in session" for anything the session did not cover. |
How it works
- Confirm you have your client's consent. The web app asks you to confirm it before every recording.
- Record in the browser, in the room or on a telehealth call in another tab.
- When the session ends, choose a format and get the draft, with the speaker-labeled transcript beside it.
- Review and edit every line, then copy or export it into your EHR.
Prefer Microsoft Word? The optional Word add-in drafts a therapy note from a short typed summary, with no recording.
What it costs
| Plan | Price | What you get |
|---|---|---|
| Free | $0, no time limit | 5 web-app scribe sessions a month. No credit card. |
| Premium | $99 a month, or $990 a year ($82.50 a month) | Unlimited note generation, browser app and Word add-in. |
| Practice Pilot | Apply | A guided evaluation for practices. |
No sales call needed: sign up and choose a plan yourself. MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept the BAA in the app before your first session.
Frequently asked questions
Is there a free AI scribe for Virginia LPCs?
Yes. MentalNote's free plan includes 5 scribe sessions a month, with no time limit and no credit card. The BAA covers the free plan too. Premium is $99 a month or $990 a year.
Can Residents in Counseling use MentalNote?
Yes. Residents can record sessions and draft notes, then follow their supervisor's usual review and sign-off. You stay responsible for every note you sign.
Can it draft a treatment plan?
Yes. Choose Treatment Plan for a planning session. The draft lists problems, goals, objectives and interventions only as discussed, and you edit it before it goes in the chart.
Does it meet Virginia board documentation rules?
MentalNote drafts the note; you make sure it meets the Board of Counseling's rules and your payer's requirements before you sign it.
Is MentalNote HIPAA compliant?
MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept it in the app before your first session.
Does it connect to my EHR?
Not directly. Copy or export the reviewed note into your EHR or practice management system.
Write tonight's notes in minutes
Start free: 5 scribe sessions a month, no credit card, BAA included.
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A clinician must review every AI draft. MentalNote does not give medical advice or make diagnoses. Spotted something out of date? Email support@mentalnote.ai and we will fix it.