AI scribe for Ohio counselors (LPC, LPCC)

Facts checked on 17 October 2026.

MentalNote is an AI scribe for Licensed Professional Counselors and Licensed Professional Clinical Counselors (LPCs and LPCCs) in Ohio: record the session in your browser, pick DAP, BIRP, GIRP, SOAP, Progress, Intake or Treatment Plan, and get a draft to review and sign, on a free plan or Premium at $99 a month, with a BAA on every plan. LPCs working under supervision toward the LPCC can use it with their supervisor's usual review and sign-off.

Ohio counselors split their weeks between community agencies, group practices, college counseling centers and private offices, and every one of them needs clean notes by the end of the day. MentalNote listens to the session (with your client's consent) and drafts the note in the format your setting uses, so documentation gets done between sessions. You review it, edit it and paste it into your EHR.

5 free scribe sessions a month. No credit card. BAA on every plan.

Who it is for

Solo clinicians and small practices that want to sign up today, pay a published price and start without a sales call or an IT project. Premium is for solo clinicians. Practices can apply for the Practice Pilot.

Built for LPCs and LPCCs in Ohio

• LPCs and LPCCs: Ohio counselors are licensed by the Counselor, Social Worker and Marriage and Family Therapist Board (the CSWMFT Board). LPCs gaining supervised experience toward the LPCC can draft notes and route them through their supervisor's review as usual.
• SOAP for agency and integrated care: a structured Subjective, Objective, Assessment and Plan draft that reads well next to medical colleagues' notes.
• Scores only when stated: if you say a PHQ-9 or GAD-7 score aloud in session, it can appear in the draft. The app tells the AI never to invent scores.
• Speaker labels: a speaker-labeled transcript sits beside the draft, so you can check a quote before you sign.
• Your own structure: save a custom format (up to 500 characters) for an agency template.

Note formats you can generate

Also available: SIRP, PIE and Treatment Plan, plus custom instructions for your own structure. Format guides for LPCs and LPCCs: SOAP notes for LPCs, DAP notes for LPCs, BIRP notes for LPCs, progress notes for LPCs, and the Ohio mental health documentation overview.

What a SOAP draft looks like

A human-written, shortened illustration based on a fictional session (no real client). It is not verbatim app output, and your drafts will vary with what is said.

Risk content is not in this draft because it was not discussed in this fictional session. MentalNote is instructed never to write "denies SI" for a question you did not ask.

Documentation notes for Ohio counselors

Ohio LPCs and LPCCs document under the rules of the CSWMFT Board and the Ohio Administrative Code, plus any agency, Medicaid or payer rules where they work. The board does not prescribe one note format, so SOAP, DAP, BIRP and narrative progress notes are all common. What matters is that each note is accurate, timely and tied to the treatment plan.

• Consent to record: Whatever Ohio's recording law allows, the ACA Code of Ethics expects counselors to get a client's permission before recording a session. MentalNote asks you to confirm consent before every recording.
• Supervision: LPCs working toward the LPCC keep the review and sign-off process their supervisor sets. The AI draft does not change who is responsible for the note.
• Record keeping: Keep the reviewed note in your EHR and follow the CSWMFT Board's rules, and any payer or employer rules, on how long records are kept. MentalNote is a drafting tool, not your record system.
• Telehealth: record a video call that runs in a browser tab. No bot joins the call. Most boards look at where the client is located during the session, so check your license covers that state.

What it will not do

These are instructions the app gives the AI for every therapy note. They are meant to reduce errors, but they are not a guarantee. Review every line.

How it works

1. Confirm you have your client's consent. The web app asks you to confirm it before every recording.
2. Record in the browser, in the room or on a telehealth call in another tab.
3. When the session ends, choose a format and get the draft, with the speaker-labeled transcript beside it.
4. Review and edit every line, then copy or export it into your EHR.

Prefer Microsoft Word? The optional Word add-in drafts a therapy note from a short typed summary, with no recording.

What it costs

No sales call needed: sign up and choose a plan yourself. MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept the BAA in the app before your first session.

A clinician must review every AI draft. MentalNote does not give medical advice or make diagnoses. Spotted something out of date? Email support@mentalnote.ai and we will fix it.