AI scribe for Pennsylvania counselors (LPC)
Facts checked on 16 October 2026.
MentalNote is an AI scribe for Licensed Professional Counselors (LPCs) in Pennsylvania: record the session in your browser, pick DAP, BIRP, GIRP, SOAP, Progress, Intake or Treatment Plan, and get a draft to review and sign, on a free plan or Premium at $99 a month, with a BAA on every plan. Counselors gaining supervised experience toward the LPC can use it under their supervisor's usual review.
Pennsylvania LPCs work in private practice, outpatient clinics and drug and alcohol programs, and each one wants clean, timely notes. MentalNote records the session in your browser (with your client's consent) and drafts the note in the format your setting uses. You review it, edit it and paste it into your EHR.
5 free scribe sessions a month. No credit card. BAA on every plan.
The short answer
- Record the session in your browser, in the room or on a telehealth call in a browser tab, and get a draft note when the session ends.
- Pick the format you chart in: DAP, BIRP, GIRP, SOAP, PIRP, Progress, Intake / Biopsychosocial or Treatment Plan, or your own structure with custom instructions.
- It is told not to fill gaps. The app instructs the AI to write "Not documented in session" for anything the session did not cover, and not to add a denial, a diagnosis or a risk rating you did not state. Check every draft.
- Start free: 5 scribe sessions a month, no time limit, no credit card. Premium is $99 a month or $990 a year.
- MentalNote is HIPAA-compliant, with a BAA included on every plan, the free plan too. Many AI scribes offer only a time-limited trial.
Who it is for
Solo clinicians and small practices that want to sign up today, pay a published price and start without a sales call or an IT project. Premium is for solo clinicians. Practices can apply for the Practice Pilot.
Built for LPCs in Pennsylvania
- Pennsylvania LPCs are licensed by the State Board of Social Workers, Marriage and Family Therapists and Professional Counselors, under the Department of State. Counselors gaining supervised experience can draft notes and follow their supervisor's review.
- All-party consent: Pennsylvania requires everyone in a confidential conversation to agree before it is recorded. MentalNote asks you to confirm consent before every recording.
- BIRP for skills-based work: show the behavior, the intervention you used and how the client responded.
- Substance use sessions: MI and relapse-prevention sessions draft in your format; see the substance use counselor page.
- Your own structure: save one custom format, up to 500 characters, for a program template.
Note formats you can generate
| Format | Sections | Good for |
|---|---|---|
| DAP | Data, Assessment, Plan | Fast, compact progress notes |
| BIRP | Behavior, Intervention, Response, Plan | Showing what you did and how the client responded |
| GIRP | Goals, Intervention, Response, Plan | Tying each session to treatment plan goals |
| SOAP | Subjective, Objective, Assessment, Plan | Insurance-friendly notes and scores such as the PHQ-9 |
| PIRP | Problem, Intervention, Response, Plan | Problem-focused sessions |
| Progress note | Session overview, client report, interventions, response, risk and safety, plan | A fuller narrative note |
| Intake / Biopsychosocial | History, mental status observations, risk and safety, impressions, plan | First sessions and assessments |
Also available: SIRP, PIE and Treatment Plan, plus custom instructions for your own structure. Format guides for LPCs: BIRP notes for LPCs, DAP notes for LPCs, GIRP notes for LPCs, SOAP notes for LPCs, and the Pennsylvania mental health documentation overview.
What a BIRP draft looks like
A human-written, shortened illustration based on a fictional session (no real client). It is not verbatim app output, and your drafts will vary with what is said.
Fictional example: Session 5, cutting back on drinking (BIRP)
Behavior
Client reports drinking on 3 days this week, down from 6, and no more than 3 drinks on those days. Arrived on time and was engaged. States: "Friday was hard, but I left the party early."
Intervention
Motivational interviewing: reviewed the client's reasons for change and built a plan for the next social event. Practiced a refusal script.
Response
Client rehearsed the refusal script twice and rated confidence 7/10. Chose to bring his own non-alcoholic drinks to the next event.
Plan
Continue weekly sessions. Homework: drink log daily and use the refusal script once this week.
Risk content is not in this draft because it was not discussed in this fictional session. MentalNote is instructed never to write "denies SI" for a question you did not ask.
Documentation notes for Pennsylvania LPCs
Pennsylvania LPCs document under the rules of the State Board of Social Workers, Marriage and Family Therapists and Professional Counselors, plus any program, licensing or payer rules where they work. The board does not require one note format.
- Consent to record: Pennsylvania is one of the states where recording a confidential conversation needs the consent of everyone in it. MentalNote asks you to confirm your client's consent before every recording, and the ACA Code of Ethics expects permission before you record a session either way.
- Supervision: if you are gaining supervised experience toward the LPC, keep your supervisor's review process. The AI draft does not change who is responsible for the note.
- Record keeping: Keep the reviewed note in your EHR and follow the Pennsylvania board's rules, and any payer or employer rules, on how long records are kept. MentalNote is a drafting tool, not your record system.
- Drug and alcohol programs often have extra confidentiality rules for substance use records. Follow your program's policy on what goes in the note.
What it will not do
These are instructions the app gives the AI for every therapy note. They are meant to reduce errors, but they are not a guarantee. Review every line.
| What can go wrong | What MentalNote instructs the AI to do |
|---|---|
| A risk statement that was never asked ("denies SI") | Include risk and safety content only if it was explicitly discussed, and never write that the client denied something the session did not ask about. |
| A diagnosis the AI guessed | Give no diagnosis, diagnostic impression or code unless you stated it in the session. |
| An intervention you did not use | Use only what the session contains: no invented interventions, scores, dates or homework. |
| A gap filled with typical content | Write "Not documented in session" for anything the session did not cover. |
How it works
- Confirm you have your client's consent. The web app asks you to confirm it before every recording.
- Record in the browser, in the room or on a telehealth call in another tab.
- When the session ends, choose a format and get the draft, with the speaker-labeled transcript beside it.
- Review and edit every line, then copy or export it into your EHR.
Prefer Microsoft Word? The optional Word add-in drafts a therapy note from a short typed summary, with no recording.
What it costs
| Plan | Price | What you get |
|---|---|---|
| Free | $0, no time limit | 5 web-app scribe sessions a month. No credit card. |
| Premium | $99 a month, or $990 a year ($82.50 a month) | Unlimited note generation, browser app and Word add-in. |
| Practice Pilot | Apply | A guided evaluation for practices. |
No sales call needed: sign up and choose a plan yourself. MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept the BAA in the app before your first session.
Frequently asked questions
Is there a free AI scribe for Pennsylvania LPCs?
Yes. MentalNote's free plan includes 5 scribe sessions a month, with no time limit and no credit card. The BAA covers the free plan too. Premium is $99 a month or $990 a year.
Do I need consent to record sessions in Pennsylvania?
Yes. Pennsylvania requires everyone in a confidential conversation to agree before it is recorded. MentalNote asks you to confirm consent before every recording.
Does it work for substance use counseling?
Yes. Record MI or relapse-prevention sessions and draft them in BIRP, DAP, SOAP or a custom format. Follow your program's confidentiality rules.
Can pre-licensed counselors use it?
Yes. Counselors gaining supervised experience can draft notes and follow their supervisor's usual review and sign-off.
Is MentalNote HIPAA compliant?
MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept it in the app before your first session.
Does it connect to my EHR?
Not directly. Copy or export the reviewed note into your EHR or practice management system.
Write tonight's notes in minutes
Start free: 5 scribe sessions a month, no credit card, BAA included.
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A clinician must review every AI draft. MentalNote does not give medical advice or make diagnoses. Spotted something out of date? Email support@mentalnote.ai and we will fix it.