AI scribe for Florida counselors (LMHC)
Facts checked on 16 October 2026.
MentalNote is an AI scribe for Licensed Mental Health Counselors (LMHCs) in Florida: record the session in your browser, pick DAP, BIRP, GIRP, SOAP, Progress, Intake or Treatment Plan, and get a draft to review and sign, on a free plan or Premium at $99 a month, with a BAA on every plan. Registered Mental Health Counselor Interns can use it under their supervisor's usual review.
Florida LMHCs juggle private practice, telehealth and community agency work, often in the same week. MentalNote records the session in your browser (with your client's consent) and drafts the note while you get ready for the next client. You review it, edit it and copy it into your EHR.
5 free scribe sessions a month. No credit card. BAA on every plan.
The short answer
- Record the session in your browser, in the room or on a telehealth call in a browser tab, and get a draft note when the session ends.
- Pick the format you chart in: DAP, BIRP, GIRP, SOAP, PIRP, Progress, Intake / Biopsychosocial or Treatment Plan, or your own structure with custom instructions.
- It is told not to fill gaps. The app instructs the AI to write "Not documented in session" for anything the session did not cover, and not to add a denial, a diagnosis or a risk rating you did not state. Check every draft.
- Start free: 5 scribe sessions a month, no time limit, no credit card. Premium is $99 a month or $990 a year.
- MentalNote is HIPAA-compliant, with a BAA included on every plan, the free plan too. Many AI scribes offer only a time-limited trial.
Who it is for
Solo clinicians and small practices that want to sign up today, pay a published price and start without a sales call or an IT project. Premium is for solo clinicians. Practices can apply for the Practice Pilot.
Built for LMHCs in Florida
- LMHCs and interns: Florida mental health counselors are licensed under Chapter 491, Florida Statutes, by the Board of Clinical Social Work, Marriage and Family Therapy and Mental Health Counseling. Registered Mental Health Counselor Interns can draft notes and follow their supervisor's review.
- All-party consent: Florida requires everyone in a confidential conversation to agree before it is recorded, and MentalNote asks you to confirm consent before every recording.
- Intake to treatment plan: draft the biopsychosocial assessment from the first session, then the treatment plan from the next.
- DAP and BIRP for compact progress notes, GIRP and Treatment Plan to tie notes to the goals you set.
- Speaker labels keep each person's words apart in couples or family sessions.
Note formats you can generate
| Format | Sections | Good for |
|---|---|---|
| DAP | Data, Assessment, Plan | Fast, compact progress notes |
| BIRP | Behavior, Intervention, Response, Plan | Showing what you did and how the client responded |
| GIRP | Goals, Intervention, Response, Plan | Tying each session to treatment plan goals |
| SOAP | Subjective, Objective, Assessment, Plan | Insurance-friendly notes and scores such as the PHQ-9 |
| PIRP | Problem, Intervention, Response, Plan | Problem-focused sessions |
| Progress note | Session overview, client report, interventions, response, risk and safety, plan | A fuller narrative note |
| Intake / Biopsychosocial | History, mental status observations, risk and safety, impressions, plan | First sessions and assessments |
Also available: SIRP, PIE and Treatment Plan, plus custom instructions for your own structure. Format guides for LMHCs: DAP notes for LMHCs, BIRP notes for LMHCs, GIRP notes for LMHCs, progress notes for LMHCs, and the Florida mental health documentation overview.
What a DAP draft looks like
A human-written, shortened illustration based on a fictional session (no real client). It is not verbatim app output, and your drafts will vary with what is said.
Fictional example: Session 3, grief after a parent's death (DAP)
Data
Client reports crying most evenings and trouble focusing at work since her father died 4 months ago. Returned to her walking group once this week. States: "Some days I forget for an hour, and then I feel guilty."
Clinician used grief psychoeducation and an empty-chair exercise; client chose to write a letter to her father as homework.
Assessment
Grief remains intense but the client is re-engaging with routines and social support. Guilt about moments of relief is a current focus.
Plan
Continue weekly sessions. Next session: read the letter aloud and explore guilt. Homework: walking group twice and the letter.
Risk content is not in this draft because it was not discussed in this fictional session. MentalNote is instructed never to write "denies SI" for a question you did not ask.
Documentation notes for Florida LMHCs
Florida LMHCs document under Chapter 491 and the rules of the Board of Clinical Social Work, Marriage and Family Therapy and Mental Health Counseling. The board does not require one note format, so pick the one your setting and payers expect and keep it consistent.
- Consent to record: Florida is one of the states where recording a confidential conversation needs the consent of everyone in it. MentalNote asks you to confirm your client's consent before every recording, and the ACA Code of Ethics expects permission before you record a session either way.
- Interns: Registered Mental Health Counselor Interns keep their supervisor's review process. The AI draft does not change who is responsible for the note.
- Record keeping: Keep the reviewed note in your EHR and follow the Florida board's rules, and any payer or employer rules, on how long records are kept. MentalNote is a drafting tool, not your record system.
- Telehealth: record a video call that runs in a browser tab. No bot joins the call.
What it will not do
These are instructions the app gives the AI for every therapy note. They are meant to reduce errors, but they are not a guarantee. Review every line.
| What can go wrong | What MentalNote instructs the AI to do |
|---|---|
| A risk statement that was never asked ("denies SI") | Include risk and safety content only if it was explicitly discussed, and never write that the client denied something the session did not ask about. |
| A diagnosis the AI guessed | Give no diagnosis, diagnostic impression or code unless you stated it in the session. |
| An intervention you did not use | Use only what the session contains: no invented interventions, scores, dates or homework. |
| A gap filled with typical content | Write "Not documented in session" for anything the session did not cover. |
How it works
- Confirm you have your client's consent. The web app asks you to confirm it before every recording.
- Record in the browser, in the room or on a telehealth call in another tab.
- When the session ends, choose a format and get the draft, with the speaker-labeled transcript beside it.
- Review and edit every line, then copy or export it into your EHR.
Prefer Microsoft Word? The optional Word add-in drafts a therapy note from a short typed summary, with no recording.
What it costs
| Plan | Price | What you get |
|---|---|---|
| Free | $0, no time limit | 5 web-app scribe sessions a month. No credit card. |
| Premium | $99 a month, or $990 a year ($82.50 a month) | Unlimited note generation, browser app and Word add-in. |
| Practice Pilot | Apply | A guided evaluation for practices. |
No sales call needed: sign up and choose a plan yourself. MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept the BAA in the app before your first session.
Frequently asked questions
Is there a free AI scribe for Florida LMHCs?
Yes. MentalNote's free plan includes 5 scribe sessions a month, with no time limit and no credit card. The BAA covers the free plan too. Premium is $99 a month or $990 a year.
Do I need my client's consent to record in Florida?
Yes. Florida requires the consent of everyone in a confidential conversation before recording it, and MentalNote asks you to confirm consent before every recording.
Can registered interns use it?
Yes. Registered Mental Health Counselor Interns can draft notes with MentalNote and follow their supervisor's usual review and sign-off.
Can I draft intake assessments too?
Yes. Choose Intake / Biopsychosocial for a first session, or Treatment Plan for a planning session. Review every draft.
Is MentalNote HIPAA compliant?
MentalNote is HIPAA-compliant, with a BAA included on every plan. You accept it in the app before your first session.
Does it connect to my EHR?
Not directly. Copy or export the reviewed note into your EHR or practice management system.
Write tonight's notes in minutes
Start free: 5 scribe sessions a month, no credit card, BAA included.
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A clinician must review every AI draft. MentalNote does not give medical advice or make diagnoses. Spotted something out of date? Email support@mentalnote.ai and we will fix it.