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Documentation Time Calculator

Explore your documentation time using explicit assumptions. Compare your current workflow with a scenario you choose.

Your Practice

25

Average number of therapy sessions per week

15

Average time spent on documentation after each session

Your standard billing rate for therapy services

Enter a time you want to explore, based on your own workflow. This is not a measured MentalNote performance claim.

Context only: format does not change the time assumptions.

Your Scenario

Assumes 48 working weeks, a 40-hour workweek and one-hour sessions. Dollar figures value time at your selected rate, not actual income or guaranteed savings. Review and editing time must be included.

Weekly Hours
6
hours on documentation
Annual Hours
288
hours per year
Annual Time Difference
230
hours: current minus scenario
Value of Time Difference
$34,500
modeled at your selected hourly rate
40-Hour Week Equivalents
6
annual time difference divided by 40
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Your Documentation Load

Time Spent Per Week
Docs
Clinical
30% Documentation (6 hours)
70% Remaining Workweek (14 hours)
Current Situation
15
minutes per note
6 hours/week spent on documentation
That's 36 full work days/year
Your Scenario
2
minutes per note, including review
1 hour/week on documentation
That's 4 modeled one-hour slots; availability and demand are not assumed

Detailed Comparison

Metric Current (Manual) Your Scenario Difference
Time Per Note 15 min 2 min 13 min
Weekly Hours 6 hrs 1 hr 5 hrs
Annual Documentation Hours 288 hrs 58 hrs 230 hrs
Modeled Value of Documentation Time $43,200 $8,700 $34,500
Whole One-Hour Slots in Time Difference 0 4 sessions/week +$30,000/yr

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